If “remote” by definition means “not nearby” then remote bookkeeping means that your bookkeeper is not in your office or business premises and may not even be close, but they are still looking after your bookkeeping requirements.
There are many ways that a bookkeeper can operate remotely. It may be that you have your software program loaded onto the computer in your office in which case, a remote bookkeeper could “log in” to your computer or server and carry out their work. There are a number of ways this can be done using programs such as “Logmein” or Microsoft’s own Remote Desktop Connection if your network is set up correctly.
There are a number of cloud-based software programs that are readily available such as MYOB, Xero, Reckon and QuickBooks.
No matter which way you are set up, or which way you choose to go, if you are looking at remote bookkeeping Australia, there are a number of criteria you need to consider when you are choosing a bookkeeping company to look after your financial records.
Not only should the bookkeeper you choose be suitably qualified (at least Cert 4 Financial Services – Bookkeeping), they should be thoroughly familiar with the chosen software program and ideally be a “partner” with the software company.
In addition, if you want your bookkeeping company to prepare and submit business activity statements (BAS) to the ATO on your behalf, then the bookkeeper must be a registered BAS agent
Your potential new bookkeeper should be able to provide a list of current clients who you could contact for a personal reference. A list of testimonials is not really sufficient.
It may be worthwhile checking out the company’s Facebook page or if they are on Linked In, that could be checked as well.
Location is important for 2 reasons.
Firstly, you want your bookkeeper to be conversant with bookkeeping practices and tax law in your country. If you are in Australia, you need to be very careful about choosing a bookkeeper who doesn’t have experience or knowledge of Australian tax law.
Secondly, time zones are important. You want to have a bookkeeper who you can talk to conveniently, and someone who can respond quickly if needed. In other words will they be available (awake) when you need them.
Virtual Bookkeeping Solution meets all the criteria. A list of services provided can be found here.